How to Write a Thank-You Letter for Your Internship Supervisor

By Kylie Exline on December 16, 2016

As many of us are finishing our internships or are finalizing future ones, we should show our appreciation through a thank-you letter. Although this may seem unnecessary and like a lot of work, it barely takes time out of your day and makes a world of difference. Believe me.

There are certain guidelines to follow, but you cannot go that wrong with what you say, hopefully. Be polite and cordial of course, but that should not be news to you. To discover how to properly write such a thing, continue reading below and take notes. You will be thankful.

Mention how thankful you are.

Although this sounds pretty obvious, you should most definitely mention how thankful you are for the opportunity that was given to you. Do not sugarcoat or act fake though because you can see that from miles away.

You do not have to be super general or specific here, just honest. Include certain moments that stick out in your mind and make you glad that you took this opportunity and that they in turn gave you this opportunity in the first place. You can mention small things or the more obvious ones. They all will mean a lot and show that you are thankful at the end of the day. Which is a good thing may I add.

Talk about what you learned overall and how you expect this knowledge to assist you in the near future. Regardless if this was paid or not, act appreciative and humble. The last thing you want is to end on a bad note and sound super ungrateful. Plus, you never know when you may need them in the future again. Don’t burn your bridges, people.

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Be concise, yet effective.

When writing this thank-you letter, you should not carry on for pages and word count. It is vital that you are straight to the point, but add in personality throughout as well. Since you have spent a certain extent of time with your supervisor, they should have an idea of how you are as a person. Makes sense, right?

Whenever you write a thank-you letter, this usually means that you are capable of writing sans grammatical errors. So, make sure that you proofread, reread, and then proofread again. You do not want to appear as a bozo right as you finish your internship. (Although that would be quite funny-ish.)

To be effective means to be successful in producing a desired or intended result; therefore, you want to be effective. Your goal here is to express your appreciation while including moments that mattered to you throughout your internship. Small thanks tend to go a long way.

Be honest and helpful.

Even if you absolutely despised your internship, you need to be thankful for obvious reasons. How else would you know that you hated it if you were never given the opportunity? Exactly. Plus, I know you were raised better than that and your parents would be disappointed. And we never want that.

Although you should be honest, be careful to not overdo it. In other words, if there were specific things that did not work out too well, give them advice for future interns, but make sure to not cross the lines. This means no calling them an idiot, or being straight up rude. There is always a nice way to do things.

You cannot really go wrong if you offer advice and it is actually helpful, as long as you are not being disrespectful of course. Honesty is the best policy, right? And as I mentioned before, you may need them in the future for another opportunity or for a letter of recommendation. The options are endless really.

As many of us are taught growing up, you should always be thankful for what is given to you. Regardless if you worked hard for it and deserve it, always be appreciative. This is extremely easy to include in your thank-you letter and goes a long way. Make sure you are concise, yet effective because this should not last six pages. Straight to the point works in your favor. Lastly, be helpful and honest with your feedback. As they say, don’t be a hater, be an appreciator.

Regardless if your experience was positive or negative, show your thanks through a thank-you letter that should not take that much time out of your day. Plus, there is your good deed for the day.

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